The Financial Services Federation Constitution, Bylaws and Rules may include other information about how we deal with your information. You should consider these documents carefully. Please also visit our website regularly as we may update this Policy from time to time and any changes will be posted there.
The personal information we collect
Information we collect from you
We collect personal information from you in a number of ways such as
- when you become a Member of the Financial Services Federation (Member),
- our website, fsf.org.nz;
- applications to attend conferences and other Events;
- Awards; and
- Through use our Member services, such as making enquiries about or applying to be a part of our programmes (the Financial Services Federation Programmes) such as working groups, whether for yourself or on behalf of an organisation you represent or otherwise engage with us.
We collect personal information from you, including your:
- email address
- other contact information (including phone numbers and address details)
- profession, occupation, organisation and job title
- organisation details
- computer or network
- interactions with us
- Event attendance information, including dietary requirements and medical information.
Member Financial Statements
On application to the Financial Services Federation, we collect a copy of your most recent financials so that we can ensure you are solvent and confirm your membership tier. This information is only viewed by the Financial Services Federations staff and is destroyed once your membership has been approved by the board.
You are responsible to ensure that all information you provide us is current, complete and accurate. If the Financial Services Federation believes that the information you provide is not current, complete, or accurate, the Financial Services Federation may have the right to decline access to information or services, deny access to certain parts of the Financial Services Federation website, decline your application for membership with the Financial Services Federation or applications for Event registrations until current, complete or accurate information is provided, refuse registrations for Events.
We may record details of your interactions with us, for example, when you contact us regarding Member services, and Programmes or any other matter.
- When you use our website we may collect information about your IP address, location or activity.
- We also use Google Analytics to monitor search behaviour and measure traffic flows. Information on how Google collects and processes data can be viewed at https://policies.google.com/technologies/partner-sites (or any other link Google may provide from time to time).
- We may also collect information about your interest in our newsletters, any other personal information you may provide to us, or authorise us to collect, from time to time.
Information we collect from others
- We may collect information about you from others where you have authorised us to do so, or where you have authorised others to disclose your information to us, such as our affiliate members.
- We may also collect information about you that is publicly available.
Consequences of not providing to us, or authorising us to collect, the information requested
If you do not provide to us, or authorise us to collect, the personal information we have requested, you may not be able to enjoy your Member rights and benefits or we may not be able to provide you with our services, including, without out limit, registration, notification of
- upcoming events,
- right to participate in and vote at an Annual General Meeting
- access to the Online Services
- respond to any queries or requests for information you have submitted.
How we use your personal information
We collect your personal information in order to:
- perform our activities as the Financial Services Federation,
- process membership applications, tier upgrades and membership renewals,
- verify your identity and contact details,
- conducting any Events,
- distribution of publications, newsletters and promoting our products and services,
- communication to individuals and providing requested products or services,
- manage the safety and security of our members and other users,
- personalise and customise your experience,
- to provide you with access to secure areas of our website,
- to improve our website
- to send you information regarding the Financial Services Federation Events, opportunities, benefits of membership, updates, information surveys and newsletters and the like pertaining to the Financial Services Federation and the Financial Services sector,
- to conduct competitions or promotions on behalf of the Financial Services Federation and selected third parties
- to provide to third parties such as sponsors, strategic partners, exhibitors and guest speakers but only if you have authorised us to do so, and
- any other transaction of activity as a result of the performance of our role as an organisation providing, services, products and benefits to our members and to others.
- to notify you of your rights to participate in and vote at an Annual General Meeting.
- for posting content on our social media account(s);
- to carry out, and comply with, our administrative, business, and legal requirements including, but not limited to, administration of the Member products and services we make available to you and ensuring compliance with our Constitution and Bylaws;
- to undertake analysis and research to ensure that we provide you with the best possible Member services; and
- to improve Member experience and to train our staff.
We may also use your information for other purposes authorised by you, or which are permitted by law.
Who Do We Disclose Personal Information To?
We may disclose your personal information:
- to our board members, employees, contractors, sub-contractors and agents,
- for the operation of the Financial Services Federation (or for the operation of our website),
- to provide products and services to you and fulfil any requests by you,
- to communicate with you electronically, by email, phone or by text/sms,
- to other delegates and third parties as part of the delegate list when you have registered for any of the Financial Services Association’s events,
- where we are permitted to under the Privacy Act 2020,
- to third parties where the Financial Services Federation utilises third parties to undertake services, but only to the extent required to fulfil those services, and
- with your consent.
We may share your personal information with third parties if you have authorised us to. This will generally be for the purposes of
- related competitions,
- information and
We will only disclose your personal information to trusted third parties. Third parties may include sponsors, strategic partners, exhibitors, and guest speakers. We do not share your information if you do not provide your consent. We impose strict conditions on their use of your information and require them to keep your information confidential.
How we protect your personal information
We are committed to keeping your information safe. We implement a variety of appropriate security measures to ensure your information is protected. These are reviewed and updated as appropriate.
We use third party providers to store our data, including personal information and we ensure that our third party data processors can meet our privacy and security requirements. All the information we hold about you will be processed and stored in accordance with data protection laws which include but are not limited to the Privacy Act 2020.
Depending on the third party, some levels of personal information may be disclosed to third parties in countries outside New Zealand and steps are taken to reasonably ensure it has similar levels of data protection. If the third party is not in a country with similar levels of data protection, this will be made known to you and we will only share the required personal information necessary for the purposes of the performance of our services upon receipt of your authorisation.
Beyond the above, we release personal information only when it is permitted under the Privacy Act 2020 or if required by law.
How is Your Personal Information Protected?
We take all reasonable steps to protect the personal information that we hold from misuse, loss, unauthorised disclosure or access. If you suspect your personal information may no longer be secure or has been compromised, please let us know immediately.
How Can You Access or Correct Your Personal Information?
Registered members of the Financial Services Federation can update their member details by getting in touch with us or updating their details directly through our member engagement system. We request that you keep your information as current as possible so we can continue to improve our services.
You have the right to ask for a copy of any personal information we hold about you and to ask for it to be corrected if you think it is wrong. If you would like a copy of your information, or to have it corrected, please contact us at our contact details below.
If your personal details change, we encourage you to update your details with us. Holding up-to-date information about our Members and those who are part of an Financial Services Federation can help us to provide better service to you.
Our data privacy officer is responsible for overseeing your personal data requests. If you have any questions or intend to exercise your legal rights, we would appreciate the first opportunity to deal with your concerns so please contact the data privacy officer as set out below:
Data Privacy Officer: Katie Rawlinson
Email: [email protected]
Telephone: +64 21 0824 3356
Address: Level 3, Petherick Tower, 38 Waring Taylor Street, Wellington
If you are not satisfied with our response, or believe we are processing your information unfairly, unlawfully or without transparency, then you can complain to the Office of the Privacy Commissioner. You can find more information about the Privacy Commissioner and their complaints procedure at http://privacy.org.nz